Facilities Coordinator

Job description

This individual is responsible for oversight of the Woonsocket Education Center and coordination of facilities and services within our tenant space; serve in an administrative capacity to the assistant commissioner of workforce/executive director to provide critical administrative support; and perform private clerical and administrative duties of a complex and responsible nature.

Essential Duties and Responsibilities

  • Managing and leading the charge of facilities to ensure minimum disruption of the business core activities.
  • Ensures assigned equipment is in proper working order and available for use.
  • Maintains physical space, ensuring a safe, clean, and functional environment.
  • Receives, manages, and processes all facility and visitor requests; ensures problems are resolved quickly.
  • Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
  • Drafts and implements preventive maintenance schedules for buildings and equipment.
  • Ensures safety standards are followed throughout facility.
  • Responding quickly to emergencies that arise in workplaces and dealing with them appropriately.
  • Maintains inventory of supplies; reorders as needed.
  • Assist visitors with basic computer and technology issues.
  • Performs other related duties as assigned.

Qualifications

Associate’s degree required. Minimum of three years of experience in a complex administrative role, preferably in education and/or facilities setting, with responsibility for procedural development; demonstrated ability to maintain confidentiality; demonstrated ability to work in a culturally diverse environment.

Required Skills, Knowledge, and Abilities

  • Ability to work non-standard hours.
  • Strong interpersonal skills and ability to communicate effectively.
  • Experience working with students and faculty in the higher education environment.
  • Ability to multitask in a fast-paced environment, and to work with minimal supervision in  a deadline-driven environment, balancing multiple priorities, ability to handle information of a sensitive and confidential nature.
  • Ability to work with diverse populations.
  • Ability to interpret institutional policies, plans, objectives, rules, and regulations.
  • Demonstrated experience using Microsoft Office Suite, including Excel, PowerPoint and Word.

This is a full-time, non-classified, non-union position. The pay grade is 7, and the position reports to the assistant commissioner for workforce/executive director. Position will remain open until filled.

Apply

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